BYLAWS OF THE HONORARY
Requirements for Membership
class of probationary member shall be opened to all students in the Department
of Naval Architecture and Marine Engineering who are either taking or have taken
at least one course in the Department of Naval Architecture and Marine
Engineering. Probationary members shall attend all meetings of Quarterdeck.
They may enter into business discussions at the meetings, and shall be entitled
to vote, except on Constitutional amendments as specified by Article IV,
Section 1, part A of the Constitution. Applicants must have a grade point
average of 2.0 or above. Transfer Students will automatically be recognized as
meeting grade requirements. No one may join Quarterdeck in his/her last term in
school, graduate or undergraduate. Applicants must have one full term as a
member after they are elected to full membership. An applicant is eligible for
probationary membership upon recommendation from the Membership Chairman. Departures
from the above requirements may be made when recommended by the Membership
Chairman and approved by a majority of the full members in good standing.
be eligible for the class of full member, a probationary member shall:
and present a paper approved by the Membership Chairman, or if the probationary
member has not completed nine hours in the Department of Naval Architecture and
Marine Engineering, may;
a project approved by the Membership Committee. Upon completion of the above
requirements the probationary member becomes a full member, upon the approval
of three-quarters of the active members in good standing, present at the
meeting in which his candidacy is considered. As a guideline, projects should
be at least 8 hours in duration. Reductions can be made at the discretion of
the Quarterdeck Executive Committee. Projects must be completed.
probationary member is required to submit his/her project, in reproducible
form, no later than one week before the last meeting of the semester. If the
project is not presented at such time, the probationary member will not be
eligible for full membership until the project is submitted and accepted by the
Membership Chairman. The probationary member’s project may be submitted and
accepted no later than the second meeting of the term following the
probationary member’s application for membership. If a probationary member is
not accepted for membership, the probationary term must be served again.
Seniority will start accumulating the term following the probationary member’s
election to full membership.
be eligible for the class of full member, a probationary member must also be a
member of SNAME, or must have applied for membership prior to his or her
election to the class of full member. All active members of Quarterdeck who are
not now members of SNAME must also join SNAME.
class of graduate affiliate student membership shall be opened to all graduate
students, registered in the Department of Naval Architecture and Marine
Engineering, without condition of grade point average, participation in
Quarterdeck project, or attendance at meetings. All graduate affiliate student
members must be members of SNAME, or must apply for membership to SNAME prior
to acceptance as graduate affiliate student members. Graduate affiliate student
members may vote at meetings of Quarterdeck, and hold office under conditions
described in Section 7, Part B of the By-Laws.
Members. Persons demonstrating exceptional service to the Department of Naval
Architecture and Marine Engineering or to Quarterdeck shall be eligible for
Honorary Membership. A candidate meeting these qualifications must be sponsored
by a member in good standing and accepted by a three quarters majority of the
members in good standing.
Honorary Commodore selected from the outstanding people in the field of naval
architecture and marine engineering may be elected annually. Special
consideration should be given to Quarterdeck alumni. A list of eligible
candidates should be compiled by the Executive Committee. Members shall be
notified of the nominees and their qualifications at the meeting preceding the
election for this office. A vote of three quarters of the active members in
good standing present shall be necessary to elect the Honorary Commodore.
honor of Outstanding Member shall be awarded each year to one or more
Quarterdeck members in recognition of outstanding work in the Department of
Naval Architecture and Marine Engineering at the University of Michigan.
Nominations for the award shall be made by the membership and the recipient(s)
shall be chosen by a committee of three faculty members appointed by the
Quarterdeck Service Award shall be awarded each year to one or more members in
Quarterdeck. Nominations for the award shall be made by the membership and the
recipient(s) shall be chosen by a committee of five members in good standing,
appointed by the Executive Committee.
honor of Outstanding Faculty Member shall be awarded each year to one or more
members of the faculty in recognition of outstanding work in the Department of
Naval Architecture and Marine Engineering at the University of Michigan.
Nominations for the award shall be made by the membership and the recipient(s)
shall be elected by a committee of four active members, in good standing, and
chaired by the Commodore. The committee shall be appointed shall be appointed
by the Executive Committee.
Expulsion, Suspension, and Withdrawal
member of Quarterdeck may be expelled upon sufficient grounds by a three
quarter vote of the active members in good standing. Intention to expel shall
be made in writing by five or more members in good standing and will be
presented at a regular meeting. Said members shall be duly notified of such
intention at least two weeks before final action.
member may be suspended and become ineligible to take part in any Quarterdeck
activity by action of the Executive Committee. Said member shall be notified by
mail of such suspension.
member may voluntarily withdraw from active membership for any temporary period
by presenting sufficient reason to the Executive Committee. If approval is
given by the Executive Committee, the required to pay dues but will be excused
from attendance at meetings and participation at Quarterdeck activities.
suspended member may be reinstated by action of the Executive Committee if the
suspended member proves worthy of reinstatement.
members who are suspended or who are required to become inactive must return
their key to the Quarterdeck room within two weeks after receipt of written
notification of such change in status. All members who voluntarily become
inactive must also return their Quarterdeck key for as long as they maintain
that status. Failure to comply with this regulation may be considered grounds
members who are suspended, expelled, or required to become inactive shall be
notified of such by mail. It is the responsibility of the Commodore to do so.
Section 3. Fees and
will not be collected. In the past, however, dues were to be $20.00 for all
Section 4. Conduct
majority of active members in good standing shall constitute a quorum for all
business and for all elections.
Rules of Order shall be used by the presiding officer.
Section 5. Conduct
shall be submitted to the Commodore no later than one week prior to voting and
the Commodore shall post the nominations prior to the meeting at which officers
will be elected. He or she shall post these nominations prior to the meeting at
which officers will be elected. There should be no fewer than two, no more than
four candidates for each office. If, at the time of the election, there are
less than four nominations for a position then nominations will be accepted
prior to voting. Each member shall be allotted two minutes to address the
membership before the vote is taken. A nomination committee will be formed at
the discretion of the Commodore, and will be done only as needed.
proxy votes will be accepted.
order of elections will be Commodore, Vice-Commodore, Rear-Commodore, Program
Chair, Treasurer, Steward, Social Chair, and Service Chair.
Section 6. The
Executive Committee, consisting of the eight elected officers of Quarterdeck,
shall be responsible for directing the activities and affairs of Quarterdeck.
They shall have the power to suspend members and to reinstate members to the
active roll. The Commodore shall be ex-officio Chairman of the executive
Commodore shall preside at all meetings of the Student Section. He or she will
ensure that the Student Section is represented at the Great Lakes/Great Rivers
regional meetings. He or she shall be responsible, along with the
Vice-Commodore and faculty advisor, for the review and selection of the
applications of those students wishing to attend the SNAME annual conference.
He or she shall have the authority to appoint such committees as are necessary
to conduct the affairs of the Student Section. In the event that an office is
vacated for any reason, he or she shall assume the duties of that office until
such time as a special election may be held to fill the office. He or she shall
ensure that there are events for students of the department to participate in,
by fundraising and approving/creating ideas of things to do.
Vice-Commodore shall preside in the event that the Commodore is absent. The
Vice-Commodore shall be responsible, along with the Commodore and faculty
advisor, for the review and selection of the applications of those students
wishing to attend the SNAME annual conference. The Vice-Commodore is also in
charge of arranging the Annual Spring Banquet and the Mentorship Program.
Rear-Commodore shall preside at meetings in the absence of the Commodore and
Vice-Commodore. The Rear-Commodore shall keep a record of attendance of all
members at all events. The Rear-Commodore shall also keep minutes of the
regular meetings and make these minutes publicly available on the web page in a
timely fashion. The Rear-Commodore shall assume additional duties related to
merchandise and fundraising, such as Giving BlueDay, corporate sponsorship and
alumni mailings, when appropriate.
Program Chairman shall be responsible for organizing and planning meeting
agendas and corporate visitors. The Program Chair must also oversee the posting
and publicizing of information regarding the meetings of the Student Section.
The Program Chair must meet with industry representatives and corporate
visitors and assist them upon arrival to the department.
Treasurer shall approve any disbursements made from the Student Section
treasury for any purpose. He or she shall maintain the financial books of the
Student Section, and shall be responsible for the safe disposition of the
Student Section's funds. The Treasurer shall be responsible for maintaining
contact with the Engineering Council in order to acquire funding for the
Student Section. The Treasurer shall coordinate the design and ordering of
Steward shall be responsible for procuring a meeting place for the Student
Section. The steward shall be responsible for refreshments for meetings and in
the office. He or she shall be responsible for the Student Section library of
prints, catalogs, and periodicals that are made available for lending to
members of the Student Section. The steward is responsible for keeping the
meeting minutes in the event of the Rear Commodore’s absence.
Social Chair is responsible for the logistical planning of the Student
Section’s social events. The Social Chair shall oversee all Quarterdeck
publications, printed materials, and archives, as well as deal with matters
concerning these materials. The Social Chair is also responsible to attend the
Student Advisory Board meetings and report student concerns and interests to
Quarterdeck during officer meetings. He or she shall also be responsible for
maintaining the Student Section web page and social media sites. The Social
Chair shall coordinate the nomination and distribution of Paper Plate Awards at
the annual banquet.
Service chair shall be responsible for the total success of the DAPCEP program.
The Service Chair is responsible to organize the bus rides, lesson plans, and
instructors for the each student visit. The Service Chair shall also be
responsible for the organization of any other volunteer and service endeavors
in which the Student Section chooses to be involved. The Rear-Commodore shall
be responsible for the society's involvement in Tech Day.
Faculty Advisor shall be appointed be the Executive Committee of GL/GR to serve
as liaison between the student section and GL/GR.
Privileges and Responsibilities of Members
members who are enrolled as students in the University of Michigan who at the
time are not suspended or expelled from Quarterdeck shall be considered active
members. Only active members who have paid their dues on or before the fourth
meeting of the current term shall be considered to be in good standing. Members
are also required to participate in two socials per semester and fulfill two
hours of service.
members may participate in discussions at meetings. Only active members in good
standing may vote in the election of officers. Any member in good standing may
run for office, except for the office of Commodore. Only full members of
Quarterdeck may run for the office of Commodore. The offices of Commodore and
Vice-Commodore are restricted to undergraduate members only. Any graduate
affiliate student member elected to an office must, upon election to an office,
file an application for consideration as a probationary member, and must be
elected to full membership at or before the third business meeting of the term
for which he or she holds office.. Failure to achieve election to Quarterdeck
as a full member is grounds for removal from office. Only active members in
good standing shall receive a discount on the purchase of technical prints from
Quarterdeck. All members of Quarterdeck shall have access to Quarterdeck’s file
of papers, blueprints, transactions and general information without charge.
Inactive members shall be those who have officially requested such status in
accordance with section 2C of the By-Laws.
are subject to suspension or expulsion for one or more of the following
to pay dues or assessments by the fourth meeting of the academic term.
or destruction of prints, books, or other material owned by Quarterdeck.
to attend regular meetings. All probationary and full members are required to
attend regular meetings. The members should notify the Membership Chairman or the
Commodore, in writing, no later following the meeting, with an excuse for
absence in the event a meeting, with an excuse for absence in the event a
meeting is missed. Fifty percent or more unexcused absences by an active member
in any single term may be grounds for expulsion. The procedure for expulsion
shall follow Section 2, Part A. of the By-Laws. If active member misses without
excuse both the first meeting of the term and the election meeting for that
term, then he or she shall automatically be classified as an inactive member at
the time of the election meeting. If an active member misses without excuse the
first meeting of the term or the election meeting held during that term, plus
two other unexcused absences, he shall be automatically suspended for the
following term, with loss of seniority for that term. The member may be
reinstated by action of the Executive Committee at any time, but at least one
term of seniority will be lost.
any member is required to become an inactive member or is suspended because of
a violation in section 7., paragraph C., of the By-Laws, then said member must
correct the violation the following academic term or be subjected to possible
members who are inactive because of Section 7, Part C, of the By-Laws are also
required to pay dues.
Section 8. Auditing
of Quarterdeck Fund
General Fund: All dues, fees, assessments, gifts, and grants collected by
Quarterdeck shall be placed in the General Fund except as provided for in B
& C below.
Technical Data and Library Fund: All money collected by the Vice-Commodore in
the sale of prints shall be kept in a special fund called the Technical Data
and Library Fund. This fund shall be audited separately from Quarterdeck’s
Fund: All money collected by the steward for refreshments shall be kept in a
special fund called the Refreshment Fund. This fund shall be audited separately
from the Quarterdeck’s funds.
Section 9. Rules
Governing the Annual Trip to the Society of Naval Architecture and Marine
Engineering Annual Meeting
i. In conjunction with the
Rear-Commodore, shall update the address file. Any person or company that has
not responded for three years should be removed from the file.
ii. Write and send letters of
request. Refer to those going on the trip as "Quarterdeck Members"
not students. Some department at large, instead of Quarterdeck.
iii. Registration with
SNAME. Send a list of those people going to the convention to the Secretary of
SNAME in October. This does not have to be the final list.
iv. Send letters to all of
those who have donated SNAME banquet tickets giving the names of the members
sitting with them.
v. Conduct all
correspondence for tour and luncheon at the American Bureau of Shipping.
Including letter of gratitude.
vi. Write the letter for
the alumni reunion reservations.
vii. Write and publicize the
trip itinerary. This should include all events from arrival to departure.
viii. Make sure that all
letters of gratitude from individual members is sent.
i. Investigate hotel prices
and make the necessary reservations.
ii. When the exact number
of members going is known, notify the hotel for the number of rooms needed.
iii. Call at least one week
in advance of the trip to reconfirm the reservations.
iv. Take the letter of
confirmation of the reservation to New York City to prevent any misunderstanding.
i. Keep a record of who
donated money or banquet seats on the corresponding computer disk.
ii. Send letters of
gratitude for all donations.
iii. Keep a record of what
replies were sent on the backs of the address cards.
iv. Prepare a list of
contributors to be distributed at the alumni banquet, alumni reunion and in
v. Send letters of
gratitude for the tours, luncheons and other special events.
i. Keep records of all
money and banquet seats received.
ii. Deposit the money
orders and checks received in the General Fund at the office of student
iii. Disburse all funds to
members, airlines, hotels, etc. as is required.
iv. Send payment to New
York for alumni reunion, include the list of members that will be attending.
v. Keep a complete record
of all money received and disbursed. Balance the books prior to leaving New
York and take then to New York to answer questions from contributors.
i. Write up a list of
ranking the eligible members according to the priorities listed in Section 9,
Part B of the By-Laws.
ii. Determine if any of the
eligible members do not wish to go and make a list of the members who will be
going to New York City.
i. No member shall be
allowed to go to the meeting more than twice at Quarterdeck expense. The only
exception to this rule would be the Commodore, who if he has gone twice may go
a third time.
ii. Priorities should also be evaluated
according to attendance. Should there be a significant difference (50% or more)
in attendance between members in different orders of priority, then the person
with the lower priority with higher attendance should be substituted in the
ranking. A member may not be dropped more than one priority.
iii. The total cost of the trip, including
hotels, transportation, tuxedos, printing and mailing expenses, etc. should be
calculated. The number of members who can be sent from the contributions should
be calculated. As a rule of thumb, because of hidden expenses, two fewer
members than calculated should be sent.
iv. In order to be eligible
the member must have been voted to full membership on or before the last
meeting of the winter term before the trip. Only full members are eligible to
go to New York. This requirement may be waived in unusual circumstances if so
voted by three-quarters majority of the members in good standing, waiver of the
requirement in one case is not to be construed as a precedent in any other
v. Disagreements with
rankings of priority may be taken to the Executive Committee, no later than one
week after the rankings are posted.
vi. In the event there are
more eligible members, with equal priorities, than can be supported by available
funds, money shall be taken from the Quarterdeck account within the General
Fund, or none of the members in question will be allowed to go.
for the trip can be calculated using the following point system. Calculate the
total number of points for each member, and then rank each member in descending
order from the member with the highest total points.
– 5 pts. Officers from the previous winter term will also be awarded these
points. If however a member has held office for both terms, only five points
will be awarded. Office requirements must be fulfilled as judged by the
Executive Committee. Blatant violations of proper behavior and commitment will
not be tolerated.
Class Standing – 5 pts. Primary intention is for graduating students to gain
priority. "Graduating Student" is defined as a student graduating
within the year, i.e. New York to New York.
Weight Editor – 5pts.
Calculated (10 pts.) * (% of attendance per year)
will be awarded a maximum of 10 points and is defined as: Quarterdeck
involvement above and beyond that of normal probationary hours and standard
officer duties. Outstanding service to the organization and the department will
be weighed by the Executive Committee who will award an appropriate number of
points for each member.
points will be allotted no later than three weeks before the slated departure
date for New York when the Executive Committee convenes to determine priority.
Members, as well as officers, are to be informed as to their right to appear
shall be determined by a combined percentage of member’s participation in each
of the following Quarterdeck events, being specifically:
i. Tech Day.
ii. Envelope stuffing and
letter typing (i.e. preparation for New York trip).
iii. Other events the
Executive Committee deems important as to participation in Quarterdeck.
events must be well-documented for attendance and a reasonable attempt should
be made to notify all members prior to an event. Points (for a) through c)
above) shall be awarded only for a member’s participation in an event.
Weighting of each event is left up to the discretion of the Executive
– 1pt per semester. One point will be given for each semester a student has
been involved in Quarterdeck.