Information for Authors
SNAME provides many opportunities for researchers and working professionals to publish and share their knowledge. Copyright transfer agreements allow SNAME to disseminate author work in accordance with SNAME's mission and bylaws.
SNAME does not allow commercialization in formal presentations or published papers. Authors and presenters are generally expected to provide their professional affiliations, and where appropriate they are expected to acknowledge support received, including that received from commercial concerns. However, use of trademarked names, display of corporate logos, or analogous practices is discouraged.
For a complete list of SNAME publication guidelines and policies, please click here.
For further guidelines and formatting instructions, please download the SNAME author template here
SNAME Publication Policies
We require transfer of copyright for all our publications, including conference proceedings. This allows us to distribute publications throughout the world by print and electronic means, to create translations and reuse them in reprint collections.
Transfer of Copyright
- No paper can be presented at a SNAME conference unless a signed form transferring copyright is received by SNAME before the manuscript due date.
- If you are employed and prepared this paper within the scope of your employment, the original copyright to the paper belongs to your employer.
- If you sign the form, we assume you are authorized to do so by your employer and that your employer has consented to the transfer of copyright, to the representation and warranty of publication rights, and to all other terms and conditions of the form.
- If such authorization and consent has not been given you, an authorized representative of your employer should sign this form in the space provided for the Author.
- No modifications or substitutions will be accepted and we do not accept a license to distribute in place of full transfer of copyright.
Transfer of copyright does not affect the underlying intellectual property or concepts, which remain with the author or the employer. Authors and their employers retain certain rights for reuse of the material.
Copyright During Peer Review
- We require that authors provide a transfer of copyright to facilitate the peer review process.
- If the paper is not accepted for publication, full copyright will revert to the original owner, for papers that did not originate at a SNAME conference.
- The author must agree not to submit the paper for review or publication elsewhere while under review by SNAME
We expect authors to credit all sources used in their writings and not to represent work of others as their own. Authors found to have plagiarized the work of another are subject to having their paper removed from the conference program and from OnePetro. Future submissions from authors found to have plagiarized will be scrutinized carefully. In the case of students found to be plagiarizing the work of others, SPE may inform the student’s university.
- You can avoid plagiarizing others by using appropriate citation.
- Direct quotes should be indicated as such with the use of quotation marks, or for somewhat longer passages, indented as a block quote. However, in an original paper, direct quotation should be minimized.
- It is accepted practice that authors learn from and build on the work of others in their own work, but you should always use your own words to show that you understood the ideas.
- Just because you are the author doesn’t mean that you can repeat long sections of your prior work in a new work. If you are writing a new paper, the content should be new, not a repeat of what you wrote in a prior paper.
- No one will be concerned about the verbatim reuse of a few sentences or even a full paragraph, but you should not repeat full sections of a prior work. Just as you would summarize and cite the work of another author, you should summarize and cite your own prior work, then focus on what is new that led you to write the current paper.
CONFERENCE DUAL SUBMISSION POLICY
Authors will be allowed to submit abstracts to only one conference at a time. An abstract must be declined by a program committee prior to being submitted to another conference for consideration. In the event it is detected that an abstract has been submitted to more than one conference, all versions/copies of that abstract will be removed from consideration.
Any paper previously presented at a conference and published in OnePetro may not be re-submitted for publication at another SPE conference. The author may present the subject matter at subsequent conferences at the invitation of the program committee, but the paper will not be included in the conference proceedings.
To best serve attendees, SNAME makes its Proceedings available on the first day of the conference. To ensure that these Proceedings provide a quality version of each paper, authors are asked to review their manuscript carefully for errors and get all required company approval(s) prior to uploading a manuscript.
Serious Problems with Your Proceedings Paper after Uploading
If, for legal or other reasons, it becomes imperative that a paper NOT appear in the Proceedings, the author must contact the SNAME Conference Program Lead immediately and provide a detailed explanation of why the paper must be withdrawn. The paper will be pulled, as requested.
If an author has a correction that needs to be made to a submitted manuscript AFTER the submission deadline has passed, the corresponding author should submit the correction information via the Manuscript Correction Request Form.
- A USD $100 fee will be charged for the processing of the updated version.
- Please note that any corrections made will only apply to the version of the manuscript on OnePetro.
- Correction requests will take up to two weeks to be processed and uploaded to OnePetro.
SNAME recognizes the need to maintain the integrity, high quality, and unbiased information in all forms of written and oral presentations at any SNAME event including, but not limited to, conferences, symposia, workshops, summits, or forums. Overt commercialism is prohibited outside of the commercial exhibit areas.
Items deemed to be commercial in nature will not be allowed or disseminated. This includes, but is not limited to, Conference Proceedings, presentations, OnePetro, Journals, and promotional material.
Use of the following will be carefully scrutinized during evaluation and presentation and could result in being withdrawn from the program:
- Generic descriptions should replace commercial trade names or trademarked materials
- Company logos allowed on title and closing slide only
- Text which is overtly commercial in tone or intent within paper titles, presentation slides, text, tables, figures, animation, audio, and video is prohibited
Repeated violations of this policy may result in the speaker and/or moderator being barred from participating in future SNAME event programs.
SNAME Journals do not publish papers that have been previously published in other peer reviewed journals or are under consideration for publication with another publication. *Authors may deposit their articles in their institutional repositories after a 6 month embargo after publish date.